Send Sensitive Information, Securely: Encrypted emails allow staff to securely send sensitive documents and information through their corporate email account. A safe and secure way of sending emails protects data about young people, home compliance, REG 44 and any personal documents a children’s home may need to share.
Local authorities (LA) demand secure correspondence to protect confidential data. Sometimes, the LA may have its preferred email solution, such as Egress. However, the onus is on the children’s home to only send emails securely. QLine IT provides a Microsoft solution using Outlook without needing a 3rd party solution.
Email Encryption allows the user to send an email with encrypted attachments during transit. Many solutions are on the market, but these often require the user to log in to a 3rd party portal. This is complex and confusing, requiring additional credentials. In addition, the user and the email recipient must use the same portal.
Nearly all businesses use Outlook as their email Client. Here at QLine IT, we provide email encryption within the Microsoft Outlook application on your computer and mobile phone. When sending an email that requires encrypting, click a single button and write your email as usual. The recipient will receive a decryption password to read the secure email.
Benefits of using Microsoft 365 Email Encryption
Microsoft’s email encryption is simple and easy for staff within the head office or the care home. The service is attached to the residential care workers’ staff email, ready to use within Outlook without any 3rd party applications.
Critical benefits for residential care workers (RCCW) using encrypted emails include:
Email security for compliance and governance.
Prevent identity theft.
Heightens confidentiality for young person information.
Reduces attacks across the organisation.
Confirms to local authorities’ requirements.
Receiving a Microsoft 365 Encrypted Email
Just as important as how encrypted email works is how the local authority or social worker opens the encrypted email:
On Sending an encrypted email, the file or the contents of the email are subsequently placed on a secure Microsoft server. The entire message is not initially displayed when that encrypted email is received. Instead, the recipient will receive a message highlighting that they have received a secure message. They will be prompted to confirm their identity by receiving a one-time passcode via email.
Cyber-attacks are on the rise via intercepted emails and identity fraud. Microsoft provides a secure solution to protect documents. In the digital age, care sector organisations are pushing to go paperless, moving to digitised documents sent by email. The best way to secure this data is to use email encryption. Contact QLine IT to discuss a solution for your children’s home.
